Code of conduct

Romanian AI Days 2024 is organised in person.

The open exchange of ideas, the freedom of thought and expression, and respectful scientific debate are central to the goals of this event on machine learning; this requires a community and an environment that recognises and respects the inherent worth of every person.

Who

All participants at our event ---attendees, organisers, speakers, sponsors, and volunteers---are required to agree with this code of conduct both during the event and on official communication channels, including social media. Organisers will enforce this code, and we expect cooperation from all participants to help ensure a safe and productive environment for everybody.

Scope

The event commits itself to providing an experience for all participants that is free from harassment, bullying, discrimination, and retaliation for all participants. This includes offensive comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), politics, technology choices, or any other personal characteristics. Bullying, intimidation, personal attacks, harassment, sustained disruption of talks or other events, and behaviour that interferes with another's full participation will not be tolerated. This includes sexual harassment, stalking, following, harassing photography or recording, inappropriate physical contact, unwelcome sexual attention, public vulgar exchanges, and diminutive characterisations, which are all unwelcome in this community.

Sponsors are equally subject to this Code of Conduct. In particular, sponsors should not use images, activities, or other materials that are of a sexual, racial, or otherwise offensive nature. Booth staff (including volunteers) should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment. This code applies both to official sponsors as well as any organisation that uses the event name as branding as part of its activities at or around the event.

Outcomes

Participants asked by any member of the community to stop any such behaviour are expected to comply immediately. If a participant engages in such behaviour, the event organisers may take any action they deem appropriate, including: a formal or informal warning to the offender, expulsion from the event, barring from participation in future editions of the event or their organisation, reporting the incident to the offender’s local institution or funding agencies, or reporting the incident to local law enforcement. A response of "just joking" will not be accepted; behaviour can be harassing without an intent to offend. If action is taken, an appeals process will be made available.

Reporting Guidelines

If you have concerns related to your inclusion at this event, or observe someone else's difficulties, or have any other concerns related to inclusion, please talk to us. Feel free to reach the organisers with your concerns at contact at airomania dot eu, or, if you feel more comfortable, contact personally Viorica Patraucean (viorica at google dot com). The organisers can take action against an offender even if no formal complaint has been made.

We will make it a priority to timely investigate and respond to any report, while being transparent to all parties involved about the actions being taken. Any appeals should be directed to Razvan Pascanu (razp at google dot com).

Note

This code of conduct is adapted from NeurIPS code of conduct. Please contact us at contact at airomania dot eu with any comments.