BRAIT Submission Guidelines

To enter the competition, participants should submit the following anonymized documents :

📄Short paper (4 pages) summarizing the main contributions of the thesis 

📘Bachelor's / Master's / PhD thesis

While reviewers will primarily evaluate the short paper, they may consult the thesis for cross-referencing and additional details.

⚠️ Important Notes:

• Submitted documents and reviews will not be made public without the explicit consent of the authors.

• Registration is through  OpenReview. If you register with a non-institutional email, account activation may take up to 2 weeks. Ensure your account is ready before the competition deadline!

📢 Submit via OpenReview 

🔗 https://openreview.net/group?id=AIRomania.eu/BRAIT/2025/Awards

🎭 Double-Blind Review Process 

The review process is double-blind, ensuring anonymity between reviewers and authors. 

⚠️ Anonymization Enforcement:

If a thesis is not properly anonymized, authors will be notified and given 48 hours to make the necessary corrections. Failure to comply will result in desk rejection and automatic disqualification.

🕵️ Anonymization Requirements:

📄 Short Paper – Must be fully anonymized:

✅ No author names, affiliations, acknowledgments, or self-referencing that reveals identity

✅ When citing their own work, authors should use the third person (e.g., "as shown in [1]" instead of "as we showed in [1]")

✅ If sharing code, use an anonymous repository

📘 Thesis – Fully anonymizing a thesis is challenging, so minor deviations will not be penalized. However, authors must:

✅ Remove names and affiliations from the cover page, headers, and footers
✅ Remove acknowledgments that explicitly identify them, their advisors, or their institution
✅ Keep the "Publications" section, but remove author names - only venue, year, and title should remain.

✅ Remove institution logos from the document

However:
❌ No need to anonymize citations of their own work in the thesis body
❌ No need to modify references to advisors or collaborators in the thesis body
❌ No need to anonymize general content beyond these requirements

📄 Short Paper Submission Guidelines 

The short paper must:
✅ Be 4 pages long (excluding the bibliography)
✅ Follow the structure of a scientific paper (see 📄 Short Paper Structure Guidelines)
✅ Be written in English and adhere to the format in 📄 Short Paper Style Guidelines
✅ Be submitted as a PDF file (max 50MB)

📌 Need Inspiration?

You can find example short papers here:

• Short papers from various conferences:

       📄 Paper1 | 📄 Paper2 | 📄 Paper3 | 📄 Paper4 | 📄 Paper5

• Short papers from BRAIT 2024

TODO

📌 Anonymization Requirement: The short paper must be fully anonymized

📌 Formatting & Templates:

• You should follow the style and structure in the provided templates (LaTeX is not mandatory).

• Available resources: (📥 Click here to download the template)

  • 🎨 best_roai_thesis_awards_2025.sty – LaTeX style file

  • 📚 references.bib – Example bibliography

  • 📝 short_paper_style_guidelines.tex – LaTeX template illustrating style requirements

  • 🏗 short_paper_structure_guidelines.tex – LaTeX template illustrating paper structure

📌 Writing in LaTeX? We recommend using Overleaf for an easy setup. Simply upload the template archive to a new project.

📘 Thesis Submission Guidelines 

📌 General Requirements:

• The thesis may be written in any language and format as long as it follows the guidelines of the institution where it was presented.

• Submit as a PDF file (max 200MB).

📌 Anonymization Requirement: The thesis must be anonymized, but  minor deviations will not be penalized — please remove, as much as possible, references to:
✅ The institution
✅ The author’s name
✅ The advisor’s name