BRAIT Submission Guidelines

To enter the competition, participants should submit the following anonymized documents :

📄Short paper (4 pages) summarizing the main contributions of the thesis 

📘Bachelor's / Master's / PhD thesis

While reviewers will primarily evaluate the short paper, they may consult the thesis for cross-referencing and additional details.

⚠️ Important Notes:

• Submitted documents and reviews will not be made public without the explicit consent of the authors.

• Registration is through  OpenReview. If you register with a non-institutional email, account activation may take up to 2 weeks. Ensure your account is ready before the competition deadline!

📢 Submit via OpenReview 

🔗 https://openreview.net/group?id=AIRomania.eu/BRAIT/2025/Awards

🎭 Double-Blind Review Process 

The review process is double-blind, ensuring anonymity between reviewers and authors. 

⚠️ Anonymization Enforcement:

If a thesis is not properly anonymized, authors will be notified and given 48 hours to make the necessary corrections. Failure to comply will result in desk rejection and automatic disqualification.

🕵️ Anonymization Requirements:

📄 Short Paper – Must be fully anonymized:

✅ No author names, affiliations, acknowledgments, or self-referencing that reveals identity

✅ When citing their own work, authors should use the third person (e.g., "as shown in [1]" instead of "as we showed in [1]")

✅ If sharing code, use an anonymous repository

📘 Thesis – Fully anonymizing a thesis is challenging, so minor deviations will not be penalized. However, authors must:

✅ Remove names and affiliations from the cover page, headers, and footers
✅ Remove acknowledgments that explicitly identify them, their advisors, or their institution
✅ Keep the "Publications" section, but remove author names - only venue, year, and title should remain.

✅ Remove institution logos from the document

However:
❌ No need to anonymize citations of their own work in the thesis body
❌ No need to modify references to advisors or collaborators in the thesis body
❌ No need to anonymize general content beyond these requirements

📄 Short Paper Submission Guidelines 

The short paper must:
✅ Be 4 pages long (excluding the bibliography)
✅ Follow the structure of a scientific paper (see 📄 Short Paper Structure Guidelines)
✅ Be written in English and adhere to the format in 📄 Short Paper Style Guidelines
✅ Be submitted as a PDF file (max 50MB)

📌 Need Inspiration?

You can find example short papers here:

• Short papers from various conferences:

       📄 Paper1 | 📄 Paper2 | 📄 Paper3 | 📄 Paper4 | 📄 Paper5

• Short papers from BRAIT 2024

        📄 BS | 📄 MS | 📄 PhD 

📌 Anonymization Requirement: The short paper must be fully anonymized

📌 Formatting & Templates:

• You should follow the style and structure in the provided templates (LaTeX is not mandatory).

• Available resources: (📥 Click here to download the template)

  • 🎨 best_roai_thesis_awards_2025.sty – LaTeX style file

  • 📚 references.bib – Example bibliography

  • 📝 short_paper_style_guidelines.tex – LaTeX template illustrating style requirements

  • 🏗 short_paper_structure_guidelines.tex – LaTeX template illustrating paper structure

📌 Writing in LaTeX? We recommend using Overleaf for an easy setup. Simply upload the template archive to a new project.

📘 Thesis Submission Guidelines 

📌 General Requirements:

• The thesis may be written in any language and format as long as it follows the guidelines of the institution where it was presented.

• Submit as a PDF file (max 200MB).

📌 Anonymization Requirement: The thesis must be anonymized, but  minor deviations will not be penalized — please remove, as much as possible, references to:
✅ The institution
✅ The author’s name
✅ The advisor’s name

🤖 Policy on the Use of Large Language Models (LLMs)

The inclusion of content generated by large language models (LLMs), such as ChatGPT, is not permitted in submitted papers, unless the generated content is explicitly presented as part of the paper’s experimental analysis.

The use of LLMs for editing or refining text originally written by the authors is allowed.

Any submission containing content that appears suspicious or potentially LLM-generated will be subject to thorough investigation and may result in rejection.